Documents/Reports

 

Example of an Asbestos Operation and Maintenance Plan

------------------------------------------------------------------------------------

Asbestos Operations and Maintenance (O&M) Plan

For ap Inspections, Lab, Shop

Date:   July 22, 2010

 

An Operations and Maintenance (O&M) program is a formulated plan of training, cleaning, work practices, and surveillance to maintain asbestos-containing materials (ACM) within buildings in good condition. The goal is to minimize exposure of all building occupants to asbestos fibers.

 

Purpose:

·     Ensure proper cleanup of asbestos fibers previously released

·     Prevent further releases of asbestos fibers

·     Monitor the condition of Asbestos Containing Materials (ACM)

·     Maintain ACM in good condition

 

Responsible Persons:

Asbestos Program Manager: JoAnn Xiong

Licensed Asbestos Inspector: Steve Ambro

Licensed Abatement Worker: Jason Woodruff

 

Training

1. Awareness
   1. Awareness training shall be conducted for all new hire employees
   2. Employees not directly working on asbestos work shall be instructed on procedures for special O&M operations
   3. Training shall be documented at the end of each class by signature of each new employee
   4. Training shall be conducted by the Program Manager – (2-8 hours)
   5. Components

                                                              i.      Background information on asbestos

                                                            ii.      Health effects of asbestos

                                                          iii.      Worker protection programs

                                                          iv.      Locations of ACM and Presumed Asbestos-Containing Material (PACM) in the building

                                                            v.      Recognition of ACM and PACM damage and deterioration

                                                          vi.      The O&M program for that building

                                                        vii.      Proper response to fiber release episodes.

 

1. Special O&M
   1. Special work regarding the systems where ACM or Potential Asbestos Containing Materials (PACM) is present shall be overseen by the Program Manager, and all workers shall be trained by the Program Manager
   2. At least 16 hours of training is required for O&M work

                                                              i.      Annual refresher

1.  
   1. Components

                                                              i.      Awareness plus the following

                                                            ii.      Federal, state, and local asbestos regulations

                                                          iii.      Proper asbestos-related work practices

                                                          iv.      Descriptions of the proper methods of handling ACM, including waste handling and disposal

                                                            v.      Respirator use, care, and fit-testing

                                                          vi.      Protective clothing donning, use, and handling

                                                        vii.      Hands-on exercises for techniques such as glovebag work and HEPA vacuum use and maintenance

                                                      viii.      Appropriate and proper worker decontamination procedures.

 

1. Abatement
   1. Abatement workers shall be certified by an accredited training agency certified by the state department of environmental management for licensed workers
   2. All training shall be documented and certifications maintained by each employee
   3. The program manager shall be responsible for implementing training, however a trained industrial hygienist or other state certified program shall conduct training
   4. Components

                                                              i.      Awareness plus O&M plus the following

                                                            ii.      Pre-asbestos abatement work activities

                                                          iii.      Work area preparation

                                                          iv.      Establishing decontamination units

                                                            v.      Personal protection, including respirator selection, use, fit-testing, and protective clothing

                                                          vi.      Worker decontamination procedures

                                                        vii.      Safety considerations in the abatement work area

                                                      viii.      A series of practical hands-on exercises

                                                          ix.      Proper handling and disposal of ACM wastes.

 

 

Occupant Notification

The HVAC system and piping where ACM is present shall be marked by signs stating asbestos is present and to avoid moving in the area where the ACM is present

 

Prior to conducting and O&M work on the ACM, the Program Manager shall be notified using the attached forms

 

Occupants in the area shall be notified of the work at least one business day prior to conducting work except in the case of an emergency

 

Placarding and containment shall be used during abatement and O&M work

 

The following locations have confirmed ACM:

 

Location	Type	Description	Point of Contact	Accessibility
HVAC Boiler	Chrysotile	TSI – 10 sqft	JoAnn Xiong	Restricted
Steam Pipes	Crocidolite	Pipe Wrap – 75 ft	Steve Ambro	Restricted
Floor Tiles	Chrysotile	Floor – 2500 sqft	JoAnn Xiong	Non-Friable

 

Monitoring

1. Periodic Reinspections
   1. ACM shall be inspected at least biannually by the inspector to insure that it has not been disturbed.
   2. If damaged or friable ACM is found damaged, the Program Manager must be notified immediately

                                                              i.      The Abatement crew will be responsible for addressing the damaged areas

1. Air Quality Inspections
   1. The Program Manager will be responsible for conducting follow up air monitoring at least annually using accredited National Institute of Occupational Safety and Health (NIOSH) methods
   2. Air monitoring will also be conducted whenever abatement, O&M work, or emergency work is conducted in the area. Air monitoring will be personal air monitoring when work is conducted, and area sampling when unavailable
2. Methods
   1. Only NIOSH 7400 (Air by Phase Contrast Microscopy (PCM)) or NIOSH 9002 (bulk by PCM/PLM) shall be used for collecting samples
   2. Any changes to sampling methodology shall be dictated by the Program Manager

 

Job Site Control

1. Work Requests
   1. All work requests will be submitted electronically or in writing to the program manager at least 24 hours prior to work commencing using the attached forms except in the case of an emergency
2. Supervision
   1. Abatement work shall be overseen by the Abatement Crew
   2. The program manager shall oversee all other work
3. Clearance Inspections
   1. Clearance inspections shall be conducted by a licensed Asbestos inspector

 

Safe Work Practices

1.  Wet methods (such as applying water to ACM with a low pressure hand/pump sprayer).

2.  Use of mini-enclosures.

3.  Use of portable power tools equipped with special local ventilation attachments.

4.  Area isolation.

5.  Avoidance of certain activities, such as sawing, sanding, and drilling ACM.

 

Prohibited Activities near ACM

1. Eating, Drinking
2. Smoking
3. Applying Cosmetics

 

Five Tiers of Control

1. Elimination of the hazard – Abatement of the Asbestos
2. Substitution – Using a different material rather than ACM
3. Engineering – Using ventilation or encapsulation of ACM
4. Administrative – Removing all people from areas near ACM
5. PPE – Personal Protective equipment including
   1. NIOSH P100 Respirators (full face only)

                                                              i.      Must conform to the company’s respiratory protection policy

1.  
   1. P3 suits (rated for wet conditions, breathable ok)
   2. Nitrile Gloves
   3. Hearing protection when necessary
   4. Hard Hats
   5. Boot covers

 

Emergency Release Procedures

1. Isolate the area with a barrier containment
2. Notify affected employees
3. Contact the Program Manager and Abatement crew

 

Record Keeping

The following reports shall be kept on file by the Program Manager

·    Inspection and assessment reports

·    The O&M program plan

·    Work practices and procedures

·    Respirator use procedures

·    Fiber release reports

·    Application for maintenance work and work approval forms

·    Evaluations of work affecting ACM

·    Reinspections/surveillance of ACM

 

Notification

Prior to any asbestos abatement work, demolition, or renovation of large areas, the state and local governments may need to be notified in writing. The program manager shall be responsible for notifying the Indiana Department of Environmental Management (IDEM) and the Indianapolis Office of Environmental Quality.

 ----------------------------------------------------------------------------------------------------------------------